Purchase(d) officer

As a Material Planning person, our work was to identify the material requirement, generate the Purchase Indent, co-ordinate with Material Management department, ensure that the good material reaches the Holding stores and then issue the material to the production.

I used to raise a purchase indents for Current Transformers and Voltage transformers and send to the concerned Purchase Officer. This Purchase Officer sends the Purchase Enquiry to the known suppliers and their offers are forwarded to me for getting them technically cleared. And we used to request for the dimensional drawings wherever the offer looks technically suitable and price wise reasonable. Then the Purchase Officer would get the required drawings from the suppliers.
Once, when I walked into the Materials Management department, my friend, this purchase officer, called me and gave me the file for my clearance. I cleared and asked for the drawings. To my surprise, he took out a set of drawings from his storage rack, got them photo copied and filed in the Enquiry file and asked me to comment on the file. As that drawing was relevant, I cleared the same.

When I enquired this strange enthusiasm to clear the enquiry and release the PO on a supplier, I was told that our friend’s way of PO release! He has a new ‘payment term’ –innovative--- ‘Purchase Order release on Payment’ ; you pay the margin against the Purchase Order value to this ‘Purchased Officer’ and take the Purchase Order !

Actually we can never prove these! If they are not true, consider them fiction and don’t file a case on me!